Job description

Purpose of the post

Administrative support to the BioSS Administrative Officer and the BioSS Admin Team as well as BioSS staff

Main responsibilities of the post

Administrative duties:

Enter staff timesheets into the online financial system
Provide support to:
- the Administrative Officer – deputising for this post
- the Admin Team, including support to BioSS Executive
- the Training Coordinator for the face-to-face courses – book venues, contact attendees, ensure that current software is installed on the machines, prepare training certificates for BioSS course attendees
Maintain and update the BioSS outputs database, and support the Admin Team in collating annual metrics for Funders
Update and maintain records and files, including keeping tidy BioSS Admin drive, updating of contracts list and SharePoint/Teams spaces as required
Support organisation of company’s meetings and events including contacting venues, ordering catering, preparing ID badges and printing documentation
Carry out H&S checks and ensure that relevant H&S, First Aid and information is up to date
Order goods and services, maintaining stationery supplies
Update noticeboards and support input to BioSS Intranet
Undertake general office duties including photocopying, processing mail, reception duties, data input, word processing, printing address labels, arranging for poster production

Grade, starting salary, duration, and location

This post will be offered at Hutton Level 2. This is a permanent appointment.
Location for this post is flexible; the post-holder will be expected to spend time at one of the BioSS offices at the University of Edinburgh, Invergowrie, or Craigiebuckler each week, but we offer a very flexible working approach where a degree of working from home is encouraged.

Knowledge, skills and experience

Essential

A higher or equivalent in a quantitative subject
The ability to work independently and as part of a team
Competence in Word and Excel (e.g. able to write documents, manage spreadsheets,…)
Evidence of use of modern computer software (e.g. MS365, Miro, travel booking systems,…)
Evidence of good written (e.g. emails, letters) and verbal communication

Desirable

Relevant work experience
A University degree

Other Skills and Qualities

Punctuality, precision, and attention to details
Demonstrable enthusiasm and initiative

How to apply for this post

Potential applicants are encouraged to contact Chris Ashworth (chris.ashworth@bioss.ac.uk) to discuss this position. For further information and to apply on-line, please click the above “Apply” button.

The application process involves creating an account and uploading personal details along with:

a CV, including as a minimum your education and employment history plus relevant scientific achievements;
the names and addresses of three referees, one of whom must be your current employer;

The closing date for applications is 9^th April. Interviews will be held either online or in-person.

Benefits Offered

Employee Assistance Programme (EAP) - A confidential service available to support employees and their families with work or personal problems. Providing access to professional counsellors, psychologists, and work-life consultants available to help and support individuals in tackling all types of problems.
Annual Leave – Generous entitlement up to 40.5 days a year, with carry over possible and guaranteed time-off for Christmas.
Pension - Employer Contribution of 15% in a Personal Pension Plan and employee contribution flexibility.
Self-managed hours and Flexible Working – option to manage and spread your working time in line with organisational needs to create a healthy work life balance.

£23,800. Hutton Level 2

Biomathematics and Statistics Scotland jobs

BioSS Administrative Assistant

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