Posting Number:Staff_0403347
Classification Title:Staff
Working Title:Executive Director of Facilities Management
Datatel Position ID:PHPA1EXDIRFM1A
Annual Hours:12 Month
Placement Range:$96,293.31 - $120,366.63
Position Type:Regular
Job Category:Exempt
General Description:This position plans, directs, and oversees the operational and budgetary activities of the Facilities Management Department; oversees facilities, grounds, and capital projects; coordinates assigned activities with other divisions, departments, and outside agencies; and provides highly responsible and complex administrative support to the Executive Vice President.
Reports To:Executive Vice President
What position(s) reports to this position?:Director of Building and Campus Services
Facilities Management Administrative Coordinator
Director of Building Maintenance and Operations
Director of Project Design & Systems Manager
Minimum Education/Experience:Bachelor’s degree
Minimum (7) years’ professional physical plant experience including experience with construction management, planning and design, computerized facilities management systems, and implementation of multi-year capital programs.
Required Knowledge, Skills & Abilities:Knowledge:
AutoCAD and Spec Text
Phases of physical plant operations, maintenance, planning, scheduling, supervising, and safety
Engineering and architectural planning and specifications
Skills:
Communicating, both verbally and in writing
Organizing
Prioritizing
Abilities:
Create project quality plans and specifications
Work effectively in a strong service environment under pressure
Change priorities
Perform strenuous inspections and tasks in inclement conditions
Establish and maintain effective working relationships with diverse constituencies
Learn and become proficient in relevant college systems
Physical Demands/Working Conditions:The work is heavy work which requires the person to occasionally exert up to 100 pounds of force, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to grasp, lift, carry, push, pull, or otherwise move objects.
Additionally, the following physical abilities are required:
This position requires the person to frequently move about the various campuses.
This position requires the person to frequently communicate with and listen to administration, faculty, staff, students, vendors, and others to perform the essential functions of the position; must be able to exchange accurate information in various situations.
This position requires the person to frequently remain in a standing and stationary position.
This position requires the person to frequently operate a computer, other office machinery, and mobile devices to perform the essential functions of the position.
This position requires the person to operate equipment that frequently involves repetitive motions of hands and wrists.
This position requires the person to occasionally ascend/descend a ladder, scaffolding, etc. to perform the essential functions of the position.
This position requires the person to frequently position self to move, lift, push, pull, work on, or operate equipment.
This position requires the person to frequently position self to access materials that may be above head or at ground level.
This position requires the person to use upper and lower body to exert force up to 50 pounds to grasp, push, pull or lift materials or equipment.
This position requires the person to perceive attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
This position requires the person to judge, observe, and assess the accuracy, neatness, thoroughness of work assigned or to make general observations.
Work is performed in both indoor and outdoor settings; when working outdoors this person is subject to extreme cold (temperatures below 32 degrees) and extreme hot temperatures (temperatures above 100 degrees).
This position requires the person to communicate above ambient noise levels and exchange accurate information in various situations.
Frequently exposed to hazards such as vibrations; close proximity to moving mechanical parts, moving vehicles, and/or electrical current; working on scaffolding and high places; exposed to high heat or exposure to chemicals, oils, and/or other cutting fluids; and frequently exposed to fumes, odors, dusts, mists, and gases
Work is performed regularly where decisions are made that could lead to major community or organizational consequences if there is a failure to make the appropriate decision at the time.
Work is performed during normal office hours as well as evenings, weekends, and holidays as required.
Preferred Qualifications:Master’s degree
Minimum (7) years’ professional physical plant work experience at an institution of higher education including experience with construction management, computerized facilities management systems (such as KACE Facilities Management System), AutoCAD, SpecText, and Datatel Colleague integrated information system.
CEFP certification from the Association of Physical Plant Administrators.
Required Training:NIMS ICS 100, 200, 300, 400, 700, and 800
Quarterly compliance training as assigned by institution
Work Hours:Monday through Friday 8:00 a.m. – 5:00 p.m. with evenings, weekends, and Holidays as required.
Department:Facilities Management
Job Open Date:02/03/2025
Open Until Filled:No
HR Contact:Courtney Enos
Special Instructions to Applicants:Applicant is to thoroughly complete the electronic application and attach the following required documents: resume, and transcript conferring highest degree. Please use “other document” if applicants has CEFP certification from APPA.
Applicants failing to attach required documents are not considered for the position.
For application assistance, please contact Human Resources at (405) 682-7542, Monday through Friday between the hours of 8:00 AM and 5:00 PM.
Job Duties (Position Specific):To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
Job Duties (Duties Assignment Statement):Plans, directs, oversees, and participates in the development of departmental work plans to include all construction projects including capital projects, Facilities Management operations, and energy management.
Assigns work activities to directors and managers/supervisors; monitors work flow and work products, results, methods, and procedures; and serves as primary contact to the internal and external community on capital planning and construction.
Supervises and participates in the development and administration of Facilities Management, both buildings and grounds, construction project, and energy conservation budgets; monitors and approves expenditures as necessary.
Develops, plans, and participates in the implementation of institutional goals; initiates and recommends actions to accomplish these objectives; and actively participates in strategic planning and goals setting activities pertaining to the assigned areas of responsibility.
Serves as “College Agent” interfacing with and providing oversight to all applicable third-party vendors/contractors at the College; coordinates institutional activities with other divisions, departments, and outside agencies; provides staff assistance to the Executive Vice President; and confers and advises professional staff regarding areas of responsibility and college-wide issues.
Prepares and presents various reports and other necessary correspondence.
Supervises and participates in the development of RFPs, bids, contracts and proposals for construction and facilities related services; negotiates and administers contracts with outside vendors, architects, and others; and reviews projects and contracts for compliance and takes appropriate actions to resolve discrepancies.
Develops, implements, and evaluates programs and strategies designed to create and maintain safe, functional, secure, and clean and orderly facilities to ensure energy efficient and economical operation; analyzes problems, trouble-shoots, and identifies alternative solutions/project consequences of proposed actions; and implements recommendations in support of accomplishing desired results.
Selects, trains, motivates, and evaluates personnel; provides for or coordinates staff training and professional development; counsels with employees to correct deficiencies in performance; implements disciplinary and termination procedures if necessary; and performs other duties as assigned.
Job Duties (Safety / Policy & Procedures):Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures
Contribute to a safe educational & working environment.
Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others.
Complete quarterly health and safety training pursuant to OCCC’s established safety and health procedures and practices.
Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.
