Admissions & Records Technician II (Re-Enrollment) --
Contingent On Funds
Kern Community College DistrictSalary: $4,439.07 - $6,272.29 Monthly
Job Type:
Job Number: FY22-23000134
Location: Bakersfield, CA
Department: Admissions & Records
Basic Function
This position is contingent on funding.
Under the direction of an assigned supervisor, perform a variety of
complex technical tasks relative to the daily activities of the
Admissions and Records Office; evaluate student transcripts;
provide information about the College to faculty, staff, students
and the general public.
Representative Duties
Receive and process petitions for graduation; evaluate transcripts
from other colleges; determine course equivalencies; credit student
record; evaluate student records for graduation and transfer
eligibility; post units and grade points to student record;
calculate grade point averages; post graduation dates, majors, and
class rank to individual transcripts; provide graduation lists for
publication.
Prepare certification of general education requirements for
four-year colleges and universities; monitor changes in course
requirements for transfer purposes.
Assist in the administration of the office; respond to technical
questions from staff; train and provide work direction and guidance
to student assistants.
Accept and review registration applications for accuracy and
completeness; determine enrollment eligibility, including
determining eligibility for international students, immigration and
VISA requirements; calculate and collect appropriate enrollment
fees; monitor and tag a variety of enrollment components, including
residency, financial obligations, assessment, probationary status,
and prerequisites.
Communicate admission policies and procedures to a variety of
individuals and organizations, including students, staff, the
public and outside agencies; respond to requests for enrollment
verifications from students and outside agencies and
organizations.
Assist students in obtaining records and copies of transcripts;
mail copies of transcripts and verifications of enrollment as
requested.
Enter student data; update name and address changes on transcripts
and in student files; correct social security numbers on student
records.
Process grade changes and petitions for academic renewal; notify
student of approval/disapproval; make changes to student
records.
Calculate and collect a variety of fees, including student body
cards, outstanding debts, transcripts, and college catalogs.
Collect grade reports from instructors; check reports for
completeness; assist in distributing completed grade reports to
students.
Monitor student academic status and eligibility for various
on-campus clubs and committees, athletics, scholarships and
financial aid.
Evaluate military records; post student military credit as
appropriate to policies.
Prepare statistical information related to the Admissions and
Records Office; gather, calculate and prepare college attendance
information for distribution.
Attend and participate in a variety of meetings, workshops and
conferences related to the Admissions and Records Office; assist in
the communication and implementation of new procedures.
Perform related duties as assigned.
Minimum Qualifications
Any combination equivalent to:
Associate degree and two years of general clerical experience,
preferably with experience in an admissions and records role.
Knowledge and Abilities
KNOWLEDGE OF:
Course descriptions and
articulation agreements.
Policies and procedures relating to the District's grading
practices.
District admissions policies and procedures.
Graduation and transfer requirements for various four-year colleges
and universities.
Modern office procedures, methods and computer equipment.
Business letter writing and report preparation.
Principles and procedures of record-keeping.
Basic arithmetic.
ABILITY TO:
Perform arithmetic calculations
quickly and accurately.
Maintain accurate student attendance and transcript records.
Operate microfilm and computer or data processing equipment used in
maintaining office files.
Respond to requests and inquiries from faculty, staff and
students.
Evaluate student records for graduation and transfer
requirements.
Calculate grade point averages quickly and accurately.
Communicate clearly and concisely, both orally and in
writing.
Establish and maintain cooperative working relationships with those
contacted in the course of work.
SALARY RANGE$4,439.07 - $6,272.29
monthlyMaximum Entry Level Salary: $ 4,663.80
monthly
SPECIAL INSTRUCTIONSFirst
Review of Applications: Complete application packets will
be accepted until the position is filled; but those received by
July 16,
2024, are
assured consideration. The College reserves the right to extend
time limits or reinitiate the recruitment/selection process at any
point.
Completed application packet must
include:
- Completed Online Application for Employment form
- Current resume
- Letter of interest (Cover Letter)
- Copy of legible transcripts
- List of five (5) professional references - Listed on
application form
It is the applicant's responsibility to redact (or remove) any
personal information from all documents prior to uploading. This
includes Social Security Numbers, Date of Birth, and any photos of
the applicant.
Foreign Degree: Applicants with
foreign degrees from colleges or universities outside of the United
States must have their coursework evaluated by a professional
association that is a member of the National Association of
Credential Evaluation Services (NACES) or Academic Credentials
Evaluation Institute, INC. (ACEI). A copy of the evaluation must be
submitted with your on-line application.
Applicants who require reasonable accommodation to participate
in the selection process should contact Human Resources to make the
necessary arrangements. EEO Plan
2021-2024
Note: The District is strongly committed
to achieving staff diversity and the principles of equal employment
opportunity. The District encourages a diverse pool of applicants
and does not discriminate on the basis of national origin,
religion, age, gender, gender identity, gender expression, race or
ethnicity, color, medical condition, genetic information, ancestry,
sexual orientation, marital status, physical or mental disability,
pregnancy, or because he/she is perceived to have one or more of
the foregoing characteristics, or based on association with a
person or group with one or more of these actual or perceived
characteristics or any other characteristic protected by federal,
state or local law, in any of its policies, procedures or
practices. Discrimination
Free Work Environment
The District does not provide sponsorship for authorization to work
in the United States. Work authorization should be established at
the time of application submission.All applicants must apply online at https://www.schooljobs.com/careers/kccd/jobs/4567026/admissions-records-technician-ii-re-enrollment-contingent-on-funds.
Emails will not be accepted.jeid-fce85b0b7bc09e4484078817437a450a
